Finance Coordinator
Reporting to Prologue’s Executive Director the Finance Coordinator is responsible for the timely and efficient management of the organization’s financial records.
This is a part time position for 16 hours per week and the salary is $30/hour. Administration experience and strong budgeting skills are desired requirements for the position and experience managing not-for-profit sector finances would be considered assets.
Responsibilities Include
Bookkeeping
- Ensure that all financial transactions (receivables, payables, invoices, etc.) are accurately prepared and recorded
- Ensure that all liabilities and receivables are kept current
- Ensure that all bank deposits are prepared accurately and on a timely basis
- Ensure that charitable donation receipts are prepared on a timely basis
- Prepare artist payroll, verifying that sales billed, scheduled and performed agree with contracted amounts
- Prepare all tax reports and remittances on a timely basis
Financial administration of sales
- Monitor public contract deposits
- Record and track all sales by artists and buyers to ensure accuracy
- Confirm contract details and pricing for accuracy
- Reconcile sales figures against financials records on a regular basis
Monthly review and reporting
Reconcile accounts:
- Bank and investment accounts against statements
- Payables and receivables
- Payroll accounts against Receiver General statements
- Brief Executive Director on financial position monthly
- Prepare monthly financial statements with budget comparisons
- Prepare monthly analysis of actual/budget variances
- Monitor and reconcile budgets for special events and projects, and assist in preparation of final budget reports
Assist with budgets and projections
- Assist Executive Director to develop current and future year budgets, and to update projections quarterly
- Assist Executive Director to project annual sales figures, and to review and update projections quarterly
- Support preparation of financial and statistical sections of all grant applications
Year-end and audit
- Prepare audit working papers
- Work with auditor and Executive Director to ensure a smooth and accurate audit
- Prepare T4s and T4 Summary at payroll year-end
Accounts receivable
- Tracking incoming payments and obligations
- Sending bill reminders and contacting clients to facilitate payment of invoices
Other duties as assigned by management
Qualifications & Skills:
- Post-secondary education in accounting, finance, business or related area
- Minimum of two years’ experience in bookkeeping, accounting or financial management
- Attention to detail and focus on accuracy
- Knowledge of QuickBooks online and/or other accounting software considered a strong asset
- Knowledge of Salesforce and/or other Customer Relationship Management (CRM) products considered an asset
- Excellent verbal, written and interpersonal communication skills
- Interest in the arts, education and community engagement considered an asset
- Background and experience in the not-for-profit sector considered an asset
Prologue Performing Arts is an Equal Opportunity Employer and we are committed to creating an inclusive company culture. If this traditional model of submitting an application doesn’t work for you, please don’t hesitate to contact Maria Williams at [email protected] and we will find an alternative method that works for you.
About Prologue Performing Arts
Prologue Performing Arts is a not-for-profit charitable organization that presents performing arts experiences in schools and communities across Ontario. Our company of professional artists and artist groups present performances and workshops in dance, music, theatre, storytelling, Indigenous arts, spoken word and more in both English and French.
To apply please email your cover letter and resume in one PDF to Executive Director Maria Williams at [email protected]. Please include “Finance Coordinator” in the subject line of your email. Application deadline is September 26, 2025.